The deposit lands. It matches nothing.
Somewhere inside it are two weeks of sales, referral fees, FBA pick and pack, storage, advertising, refunds and reimbursements. You need all of it in QuickBooks Desktop Enterprise, correct to the penny, without turning your company file into a swamp.
Webgility and Entriwise both do that job. Here are nine questions worth asking before you pick one, including two where Webgility is the better buy.
Webgility vs Entriwise on QuickBooks Desktop Enterprise
| Entriwise | Webgility Desktop | |
|---|---|---|
| Runs on your computer | No. Cloud software. A 1 MB bridge reads your company file — nothing to install, nothing to configure | Yes. Installs SQL Server Express, needs .NET 4.7.2 + 3.5 + 2.0 |
| Local database to administer | None | SQL database, up to 10 GB |
| Hardware asked for | None | 8 GB RAM minimum, 16 GB and Xeon recommended |
| Compact posting | Daily summaries that keep SKUs and quantities | Consolidated mode, but their docs say it gives up “customer and product inventory” detail |
| Posting options | Daily summary, per-payout summary, itemized daily / hourly / continuous | Per-order, journal entry, or daily batch |
| Shipments, fees, refunds, refunded fees | Posted daily, each on the day it happened | Wait for the statement to close |
| Settlement reconciliation | Matched automatically every import, with a retry and exception queue | Offered; most-cited area of public complaint |
| FBA inventory | Recorded as owned inventory, with storage and inbound costs | Read-only |
| Classes per SKU | Yes, plus by fulfillment method and marketplace | Not documented |
| Profit per SKU after ad spend | Yes | No equivalent product |
| History included | Imported during onboarding | 3 months, every tier; $200 to backfill |
| Entry price, QBD | $119/mo, up to 1,000 transactions a month (pricing) | $139/mo, 500 orders, 1 channel |
| Free trial | Full month of live data, no card, no time limit | 15 days |
| Accountant certifies your close | No | Yes, $350/mo |
| Shipping, routing, POs, forecasting | No | Yes |
Webgility figures from their pricing, features and help-centre pages, checked 11 August 2026.
1. Will your company file still be fast next year?
Every Amazon order you post is a document that lives in your file forever. A thousand orders a month is twelve thousand documents a year, in a file your whole team has open all day.
Entriwise posts daily summaries. One compact set of documents per day instead of one per order. They still carry the SKUs, the quantities, the fee breakdown and the settlement match, so nothing is lost — your file just stays a tenth of the size. It is the same mechanism that runs over a million orders a month for top-50 Amazon sellers.
Want every order visible individually instead? Itemized posting is there: daily, hourly, or continuously as orders arrive. Summaries are the default because most sellers want a clean file, not a bigger one.
Webgility offers a consolidated mode too, and their own documentation says what it costs you. It “groups all orders from a single day into one transaction,” and then:
“This method is ideal if you prefer not to manage detailed order information, such as customer and product inventory, in QuickBooks.”
Compact posting or inventory detail. Pick one. That is their trade, not ours — an Entriwise daily summary keeps both.
Ask them directly whether the consolidated mode exists on Webgility Desktop as well as their cloud product, and what happens to inventory quantities when you use it. Their published documentation covers the cloud version.
2. When can you actually trust your P&L?
Amazon money moves in four streams: shipments, fees, refunds, and the fees refunded back to you. Your profit and loss is only true once all four are in the books. Miss any of them and your margin is fiction.
Entriwise posts all four daily. A shipment on the 8th, the referral and FBA fees on that shipment, a refund on the 9th, and the fees Amazon gives back on that refund — each lands on the day it happened. So the gross margin you look at on the 12th is the margin you actually earned by the 12th.
Webgility waits for the statement to close. Until the settlement closes you are looking at a period where revenue is partly recorded and a large share of the cost is not. Mid-month margin reads high, then corrects. On Amazon’s roughly two-week settlement cycle, that means the numbers are incomplete most of the time you are looking at them.
Three places that bites:
- Ad spend decisions. If fees and refunds have not landed, the SKU you are about to scale looks more profitable than it is.
- Month-end. A settlement straddling two months has to be split, and if the tool is anchored to the payout you are reconciling backwards after the fact rather than closing forward.
- Anyone asking for numbers. A lender, a buyer, or a board does not want “accurate once the statement clears.”
Daily posting of all four streams is what makes accrual accounting real rather than a setting you configure later.
3. What has to run on your machine?
Nothing. Entriwise is cloud software. It does not run on your computer, which means no local database, no local backups, no versions to keep current, no dedicated box, no Mac restrictions.
QuickBooks Desktop keeps its company file on your network, so Entriwise needs a way to read it. That is a 1 MB bridge with nothing to install and nothing to configure. It stores no data of its own. No SQL Server instance to patch, no database to back up, no integration server standing between Amazon and your books.
One megabyte, against a SQL Server instance. That is the whole difference in local footprint.
Webgility Desktop installs on your machine. Their published requirements: Windows 8/10/Server 2012 or later, .NET Framework 4.7.2 plus components of .NET 3.5 and 2.0, and “Webgility installs and uses SQL Server 2012 Express or later.” They ask for 8 GB RAM minimum, recommend 16 GB and a Xeon processor, and allow the database to reach 10 GB.
It will not run on a Mac under Parallels. It will not run on a machine that already has a SQL database, and they name UPS WorldShip and ACT specifically. It will not run alongside Microsoft Exchange Server. Your display DPI has to be 100%.
They also publish an article called “Troubleshooting Slow QuickBooks Enterprise Posting and Improving Webgility Desktop Performance.” One customer’s experience of that:
“The scheduler continually would freeze our company QuickBooks File and not allow other users to then login. We updated our version of QuickBooks, rebuilt our company file, moved computers, contacted level 2 support and nothing worked.”
With IT staff and a spare machine, that is manageable. Without them, the integration becomes somebody’s second job.
4. Will the deposit actually match?
Amazon sends one number. Your books have to explain it exactly, and month-end does not move until they do.
Entriwise treats a payout that does not reconcile as a bug, not a rounding difference. Every import is matched against the marketplace payout automatically, in every posting mode. Failed calls retry. Exceptions land in a queue where you tag, filter and clear them. Fees are split by type and routed to the accounts you chose, so FBA storage hits warehouse expense instead of one giant “Amazon fees” line.
No duplicates. No unexplained balances. No manual journal entries to hide the gap.
And once a statement closes, Entriwise never goes back into it. No retroactive postings, no back-dated adjustments, no new documents appearing in a month you already reconciled. You close the period and it stays closed — which is the difference between books you can sign off and books you have to keep re-checking.
This is the part customers write about unprompted. From Capterra:
“Flawless Amazon NetSuite sync. Saving us days and completely eliminated errors.”
“Life changing when we went from trying to decipher Amazon financial reports.”
Across the QuickBooks App Store, the Amazon Selling Partner Appstore and Capterra, Entriwise holds 4.9 out of 5 from 262 reviews.
On Webgility, this is where the public complaints concentrate. They have thousands of customers and 4.9 stars on their app-store listings, so this is not a claim that it never works. But the criticism clusters in one place and it is specific. From October 2025, after about two months of use:
“Signed up for the top plan… then payouts didn’t match up to the bank feed. After spending 45 days on it wasting many hours, with online screen shares, they had to keep going back to their engineers because something was not correct… At the end, they stuck us for $680 and we were never able to import any transactions into quickbooks online. They said they don’t refund.”
Another, on data reaching back into closed months:
“This app reorganized our inventory by adding a duplicate SKU of each product and then went back three months and created new invoices for every sale receipt we had done! This caused our inventory to be way off.”
The pattern shows up in the ratings too: 4.9 stars on the Shopify App Store, where reviews are gathered during onboarding, against 3.5 on Capterra where people review after a year, with customer service at 3.2.
Whoever you pick, run one real settlement end to end before you pay, and confirm the deposit ties to your bank feed. Then ask what happens to your money if it never does, and get that answer in writing.
5. Will your inventory and COGS be right?
You bought Enterprise for its inventory engine. The connector’s job is to feed it properly, not to work around it.
Entriwise posts native Sales Orders and Invoices. Enterprise then does what it already does well: deducts the exact units, computes FIFO cost against your real cost layers, handles assemblies and locations and lot tracking. Refunds put stock back and reverse the COGS.
It also handles the catalogue mess that real Amazon sellers have. Many listings to one item. Bundles, with revenue split across components. Multipliers, including fractional ones, so a 10-pack deducts exactly ten units.
FBA counts as inventory you own. Stock sitting in Amazon’s warehouses shows on your balance sheet separately from your own, with storage fees and inbound shipment costs recorded as they happen. Webgility’s inventory sync runs both directions, which is genuinely useful, but their documentation lists Amazon FBA inventory as read-only.
One clarification, because “summary” means two different things in this market. An Entriwise daily summary is a real document with line items — SKUs, quantities, the lot. Enterprise moves units from it. A summarized journal entry, which settlement-based tools post, moves dollars between accounts and no units at all. That is what silently drifts your quantity-on-hand away from your books. Compact and inventory-aware are not opposites.
6. Which SKUs actually make money?
Every Amazon seller has zombie SKUs: products that look like best-sellers in the revenue column and lose money once referral fees, FBA fulfillment, storage, returns and ad spend come out.
Entriwise shows you which ones. Per-SKU profitability built from actual FIFO cost in your ledger, plus variable commissions, FBA fees, returns and per-product advertising spend, in an 80/20 view that puts the products carrying your business at the top and the ones bleeding at the bottom.
That only works because the foundation is right — item-level documents, real cost layers, and fees attributed to the SKU that caused them rather than dumped in one expense account.
Entriwise also sets QuickBooks classes and locations per SKU, and by fulfillment method and marketplace. That is what makes segment reporting come straight out of Enterprise: revenue and COGS by product line, by FBA versus merchant-fulfilled, by channel. No export, no pivot table.
Webgility has no SKU-profitability product, and per-SKU class assignment is not a documented capability. If reporting by product line matters, ask whether class can be set at item level before you buy.
7. How much history can you bring with you?
Most people go looking for a connector mid-year, with a messy prior period they want cleaned up.
Webgility includes three months of history on every tier, $139 through $749, per their pricing page. Going further back is a $200 Historical Data Migration, with books reconstruction charged separately. If you need last January, three months does not reach it.
Entriwise imports your history during onboarding. The free trial covers a full month of your live data, no card, no time limit, so you can close a real month on both and compare the answers.
8. What will you actually pay?
Per Webgility’s pricing, their QuickBooks Desktop entry is $139/mo for 500 orders and one sales channel. Their QuickBooks Online entry is $79/mo for 300 orders and two channels, so Desktop costs more and includes less on their own price book.
Check the overage rate against your real order count, because it bites at ordinary volumes. The entry tier charges $50/mo per extra 100 orders, five times the rate of higher tiers. At 800 orders you pay $139 + $150 = $289 on the entry plan, against $249 for the tier that includes 1,000. Growing through the bottom tier costs more than moving up it, and nothing tells you to switch.
Then the add-ons:
| Item | Cost |
|---|---|
| Additional sales channel | $20/mo each |
| Monthly Reconciliation Guarantee (“Books Done”) | $350/mo |
| Shopify A/R add-on, QBD | $200/mo |
| Shipping Automation, QBD only | $50/mo |
| Quarterly Commerce Review | $150/mo |
| Historical Data Migration | $200 one-time |
A multichannel seller who wants the reconciliation guarantee lands between $450 and $1,100 a month. Their own two sources also disagree on the top tier — the pricing page says $749/mo with no annual discount, their machine-readable description says $599 annual. Get the quote in writing.
Entriwise publishes the full ladder on pricing.
9. When should you buy Webgility instead?
Three cases, and they are real.
You want somebody else to close your books. Their higher tiers include an accountant who certifies your books monthly, sold on its own at $350/mo. Entriwise has nothing equivalent. If you have no accountant and want month-end off your desk entirely, that is a good reason to choose them. Two things to check first: the guarantee publishes no SLA penalty or refund mechanism, and it covers only the ecommerce part of your books — payables and payroll stay with you.
You need operations, not just accounting. Shipping rates and labels, order routing to a 3PL or dropshipper, automatic purchase orders, demand forecasting, low-stock alerts, 70+ operational reports. Entriwise does none of that.
Onboarding is not a reason either way. Entriwise includes free live sessions with in-house accountants, QuickBooks ProAdvisors and NetSuite consultants on every plan.
Switching is less painful than it sounds
Your Webgility history stays in QuickBooks exactly as it is. Entriwise starts on a cutover date you pick and posts forward from there. Nothing gets restated, nothing gets unwound, and most teams are across within one billing period. History further back is handled in onboarding, not sold as an add-on.
The test that settles this is not a feature table. Run one real Amazon month through both, reconcile each against the same settlement, and check three things: does the deposit match to the penny, do the fees land where you want them, and does inventory move the way your accountant expects.
Start a free trial — a full month of your live data, no credit card, no time limit. Webgility’s trial is 15 days.
Most sellers connect, map their SKUs and run a first import the same day, with a live onboarding session included if you want one. 4.9 out of 5 from 262 reviews.
Frequently Asked Questions
What is the best Webgility alternative for QuickBooks Desktop Enterprise?
Entriwise. It posts daily summaries that still carry SKUs and quantities, so your company file stays small without giving up inventory detail. It runs in the cloud, reading your company file through a 1 MB bridge that needs no installation and no configuration — no local database, nothing local to back up. Every payout reconciles to the penny. Classes are set per SKU, so segment reporting works inside QuickBooks. And it shows profit per SKU after FBA fees and ad spend, which Webgility does not offer. Choose Webgility if you want their accountant certifying your close, or need operational tooling such as shipping automation and purchase orders.
Can Webgility post daily summaries?
Yes, in their cloud product. Their documentation describes a consolidated mode that groups a day’s orders into one transaction, and adds that it “is ideal if you prefer not to manage detailed order information, such as customer and product inventory, in QuickBooks.” So their summarized mode trades away product inventory detail. An Entriwise daily summary keeps it: the summary is a native document carrying SKUs and quantities, so QuickBooks still deducts units and computes COGS.
Does Entriwise install software on my computer?
No. Entriwise is cloud software and does not run on your computer. Because QuickBooks Desktop keeps its company file on your network, Entriwise uses a 1 MB bridge to read it — no installation, no configuration. It stores no data of its own, so there is no local database and nothing local to back up. Webgility Desktop by comparison installs SQL Server Express, requires .NET 4.7.2 plus .NET 3.5 and 2.0 components, and recommends 16 GB RAM and a Xeon processor.
How does Entriwise keep high Amazon volume out of my company file?
By posting one compact set of documents per day rather than one per order, while still carrying the fee detail, inventory movement and settlement match. A thousand orders a month becomes a handful of documents instead of twelve thousand a year. Itemized posting is available daily, hourly or continuously if you would rather see every order.
Can I see profit per SKU including advertising?
Yes. Entriwise combines actual FIFO cost from your ledger with variable referral commissions, FBA fulfillment and storage fees, returns and per-product ad spend, in an 80/20 cost-volume-profit view. It also assigns classes and locations per SKU, by fulfillment method and by marketplace, so the reporting comes out of QuickBooks rather than a spreadsheet.
When does Entriwise post Amazon fees and refunds?
Daily, on the day each one happens — shipments, fees, refunds, and the fees Amazon refunds back to you, all four streams. That means your profit and loss is complete as of today rather than as of the last closed settlement. Tools anchored to the settlement payout leave revenue partly recorded and much of the cost unrecorded until the statement closes, which makes mid-period margin read high and then correct.
Can I switch from Webgility mid-year?
Yes. Your existing Webgility-posted history stays untouched in QuickBooks. Entriwise picks up from a clean cutover date and posts forward, so no prior period is restated. Most teams finish inside one billing period, and earlier history is imported during onboarding rather than charged as an add-on.